![]() Getting professional help drafting the letter can make the process smooth and efficient and allows you to focus on the business of managing your daily operations. Templates are available on below for a Single Entity, however, making sure your entity’s letter is approved the first time can be the difference between being able to pursue a particular opportunity, or having to wait until you’ve successfully met all the registration criteria. FSD will typically notify the entity of the rejection and the letter will have to be corrected and resubmitted to maintain compliance. The notarized letter required for SAM registration can be challenging to complete and many entities may need assistance to ensure their letter is not rejected upon submission. It is important to note that if an entity submitted a letter in the past for CCR migration or any other admin role – FSD will have that letter on file and it is * not necessary to submit a new one. For those entities that are required to submit the notarized letter, it must be received by FSD within 30 days of their registration or renewal. *Effective J– Entities are only required to submit a notarized letter if they are new SAM registrants and have never submitted a notarized letter previously. This requirement went into effect for all entities on June 11, 2018, however, as of June 29 th, the requirement was modified as follows: In addition, the GSA required all entities to submit a notarized letter to the Federal Service Desk (FSD) confirming the authorized administrator for the entity. The GSA has also added periodic reviews during the registration process to monitor and prevent future issues. Your registration will not be activated until an approved letter is on file.Affected entities were immediately notified and their registrations were temporarily deactivated until their information, specifically their financial and banking information could be confirmed. If incomplete or incorrect, you will be contacted. Your letter will be reviewed for completeness upon receipt at the Federal Service Desk at: ![]() Mail the completed, signed, notarized letter. ![]() The notary will confirm the signatory’s identity in accordance with your state’s notary procedures. who can make commitments on behalf of the entity like an executive, officer, partner, or other authorized signatory. Make sure the person who signs the letter is someone with signatory authority, i.e. Sign the completed letter in the presence of the notary.If you don’t have letterhead, enter your entity’s legal business name and physical address at the top of the letter before printing. Print the letter on your entity’s letterhead. ![]() Do not include this instruction page in your letter. Enter the highlighted information on the next two pages. financial institution in their SAM entity registration. or its outlying areas, or 2) a single, international entity that uses banking information from a U.S. Use this template to formally appoint an Entity Administrator for 1) a single, domestic entity located in the U.S. Accessing or using SAM, or information contained therein, for any unauthorized or illegal purposes, may have civil and criminal penalties, and may negatively impact the status of the SAM registration maintained for the entity. Only individuals who are authorized to represent a particular entity, or individuals representing themselves as an entity, may register an entity in SAM. Each entity is represented by a nine-digit unique entity identifier, the Data Universal Numbering System (DUNS®) Number as issued by Dun & Bradstreet. An “entity” is the company, business, or organization registering in SAM. Entities must have an active registration in SAM to do business with the U.S. The System for Award Management (SAM) is a computer system accessed by the Internet managed by the U.S.
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